Accounting & Bookkeeping For Construction Companies

Bookkeeping For Construction Companies

Just as it is important to stay in compliance with your workers’ compensation, it is vitally essential to avoid overpaying. Worker’s compensation companies offer yearly audits and will usually compensate you if you have overpaid, but unnecessary overpayment can sometimes put a dent into your cash flow. Making accurate calculations can help your business’s cash flow and allow for a more smooth running of your business.

By delaying revenue recognition until after you complete a project, you can also defer the recognition of related income tax. The main benefit of charging a client in milestone payments is that you don’t need to wait until you fully complete the job to get paid. Some of it is likely reserved for things like payroll, covering expenses, and paying taxes. You should also add your income and expenses from each project into a general ledger to get an accurate overview of your gross and net income. Materials – When you calculate material costs, include the cost of both direct (e.g., concrete, steel) and indirect materials. It allows you to estimate labor, material, and overhead cost, as well as determine how much you should charge for the project.

Affordable Bookkeeping, Payroll, And Cfo Services Exclusively For Construction

Hire a part-time bookkeeper that has experience in the construction industry. While this is a great option for companies who want to keep accurate and up-to-date records for their business, finding the right fit may be difficult. By using our team to manage your financial accounting and bookkeeping, you can easily keep track of every dollar being spent on your projects.

Bookkeeping For Construction Companies

If you’re constantly taking materials from inventory, you can quickly go overbudget on that project and find yourself short-supplied for others. In addition, most of them have not kept up with the advances in Construction Accounting Technology let alone keeping the construction bookkeeping skills updated. Even if you’re away from the desk and working on a job, there are easy-to-use apps that make bookkeeping on the go simple. An easy fix for this is opening up a separate account that’s solely for business if you haven’t already. This will help distinguish building materials from your weekly supermarket shop.

Finances for both personal and business entities.The costs of designing, creating, and supervising a project.Record Day-to-Day Transactions. Balance bank statements and supplier statements again.Pay Estimated Taxes. But you can’t always count on paid invoices to be sent in the same time period. Many times, your accounting employee will Bookkeeping For Construction Companies keep track of this information and inform you of any discrepancies. For over 30 years the Certified Public Accountants and Advisors at Marshall Jones have been serving the accounting, bookkeeping, and tax preparation needs of the Atlanta area. It’s not unusual for a job to require more labor or materials than originally anticipated.

Tip 3: Use Multiple Bank Accounts

Construction accounting software is the type of software specifically designed for construction companies to track money coming into and out of the business. Construction accounting software expands general accounting features by augmenting the software with modules to track job-specific costs and revenues, manage payroll, and handle billing and procurement. The most important thing for contractors, whether experienced in the industry or just starting out, is to have help. A construction payroll service that can handle multiple states, unions and certified payrolls can save a tremendous amount of time.

Bookkeeping For Construction Companies

Depending on business goals and objectives, there are a variety of aspects to consider when comparing software. Additionally, this section also lists construction accounting software for construction companies with specific needs or operating systems.

He has earned a finance undergraduate degree, the Indianapolis Business Journal’s Forty Under 40 award, and Arizona’s 35 under 35 award. Alternatively, you can take advantage of a dedicated bookkeeping software solution to manage your bookkeeping more easily. Construction bookkeeping is a crucial part of running a construction business. Opting for a solution that requires extensive training before you can use it is not only going to cost you time but also risk frustrating both you and your employees. Any bookkeeping solution you choose should have these core features at a minimum. If your business has any unique bookkeeping needs, you’ll want to look for a solution that caters to those needs as well.

Quickbooks Desktop Premier Pricing

Bill payment – Involves managing expenses and making sure you pay your bills on time. Apart from saving you time, automated bookkeeping helps reduce human error, removes some security concerns, and saves money. Revenue recognition is the process of officially recording how and when your business generates revenue.

Bookkeeping For Construction Companies

He completed a Bachelor of Science degree in Accountancy at Silliman University in Dumaguete City, Philippines. Before joining FSB, Eric has worked as a freelance content writer with various digital marketing agencies in Australia, the United States, and the Philippines. Failing to scrutinize contracts for unacceptable penalties and conditions can lead to loss-making projects, customer disputes or even lawsuits. For federal projects, allowable wages as defined by the Davis-Bacon Act are publicly posted information. Contractors usually have to certify that they comply by submitting forms to the appropriate agency. Meeting prevailing wage requirements can be complex because rates change frequently and vary between jurisdictions. In addition, contractors have to navigate a complex web of labor laws and local tax regimes.

Keep the business moving with audit and assurance services so you can better track, plan and budget future work. From complicated payroll to busy balance sheets, our CPAs and advisors can help. The tracking of specific job costs — known simply as “job costing” — is useful because it helps pinpoint the specific costs of each project, which can later lead to more accurate estimates and job budgets. Job costing also can help you determine which types of projects are profitable and which ones to avoid.

Bookkeeping Professionals For Small Construction Businesses

If the software is on-premise, it can only be used with equipment where the software has been installed. Construction accounting software costs are challenging to estimate because the majority of software vendors customize their prices depending on various factors, which are addressed in the following section. Some products have transparent pricing systems, but the vast majority require a consultation to determine the implementation cost and the subsequent monthly or annual fee per user. The best way to know what a package will really cost you is to speak directly with the software provider to learn more about the offerings they have available.

  • It also means that you need to manage your inventory, equipment, and labor effectively so you ensure that you have the right tools to complete each job.
  • Working on jobsites in multiple cities and states, employees may have multiple tax withholdings all within a single payroll.
  • But you can’t always count on paid invoices to be sent in the same time period.
  • In addition to Premier’s financial modules, the solution offers document tracking, submittals, and daily job logs by worksite.
  • We pride ourselves on being able to assist construction companies from start-up to success.
  • Expensify is a software solution designed to help businesses track, organize, and categorize receipts and expenses.

If one chooses to keep hard copies of these, a safe and organized place to put them would be in a filing cabinet. It would be best to keep a digital copy just in case a hard copy gets damaged or lost. Having a digital copy on a Cloud-based technology allows for nearly unlimited storage and access to information from almost anywhere. Their user interface guides you through whatever you want to accomplish and allows you to achieve what you set out to do on the first try. Make sure to take advantage of these free trials when you’re shopping for your next bookkeeping solution. This will ensure that you don’t end up with corrupted backups that you can’t use to recover your data.

Mitigate Your Risks With The Right Bookkeeping Software For Construction Companies

Contractors aren’t necessarily able to complete, bill and collect on a contract in the same month. In the end, the goal is to help contractors identify their true costs and profitability, which is otherwise very difficult to do in an industry with so many variables from contract to contract. Then, they can use these to inform their estimating, budgeting and decision-making going forward. Similarly, in contrast to retail and manufacturing, production primarily happens on different job sites rather than fixed locations like plants.

These features combined remove much of the overhead generated by keeping the customer informed of project costs or schedule changes. Customers familiar with Chrome, Firefox, or Microsoft Edge will have little trouble moving between functions. All the benefits of Knowify are available to any customer with access to a Wi-Fi or cellular network, allowing for easy onsite estimate generation. Knowify also offers detailed documentation, video training, and webinars. One of the most challenging aspects of running a small construction business is juggling an always shifting schedule. However, scheduling supplies, locations, and subcontractors is significantly less stressful using Sage 100 Contractor’s scheduling function. The schedule function is easily managed through a graphic user interface , which means moving tasks, dates, and inventory is simple.

For smaller construction businesses with simpler operations—e.g., managing a small number of fairly predictable projects and operating in one state—Quickbooks is a solid option for construction accounting software. Quickbooks is a common choice for many small businesses of all types who appreciate its ease of use and affordable pricing. Other common needs, like tracking retainage, do not have built-in features in Quickbooks, but some workarounds are available. Larger companies may prefer a more comprehensive, industry-specific solution, but for smaller scale construction firms, Quickbooks will meet most needs. And with reasonable prices, Quickbooks can save you money compared to other software providers. Modern accounting software can simplify financial management while helping contractors comply with tax laws.

Hiring a part-time or in-house bookkeeper without experience doing construction industry accounting may save you a few dollars in the short-term, but it won’t serve your long-term interests. A bookkeeper lacking the experience and insights to generate meaningful and accurate financial reports hurts your ability to understand which jobs were the most profitable, and how to grow your business. The construction industry includes a range of entities from the small independent contractor to the large-scale multi-entity corporation.

The Payroll module is functional for projects and companies of all sizes. Project accountants can avoid double entry by integrating the Payroll modules with other software packages, but it is not required.

Additionally, Sage maintains the original schedule as well for reference. In this method, it is critical to first implement cost-accounting methods to ensure that expenses are accurately recorded so the profits and losses of a given project can be accurately estimated. Construction companies primarily operate around projects, whereas other businesses have more stable and predictable profit centers. Each branch or division of the company makes an identifiable contribution to the company’s bottom line. Each location is treated as a separate, standalone entity that is responsible for contributing to the company’s bottom line. There are benefits to having well-kept financial books in addition to the basic paying of bills. Good records will help to eliminate mistakes that could be costly to the business; having established trends and expectations in spending will help pinpoint transactions that may be incorrect.


Cost of goods includes direct and indirect costs, with a multitude of categories within each. An item that may be a straightforward expense for a regular business could actually qualify as ‘cost of goods sold’ in the context of construction work.

General features are weighted to give more importance to features particularly important to contractors, such as tracking project income or loss, tracking employee time and assigning it to jobs, and integrated payroll. QuickBooks Online is our choice for best overall Small Business Accounting Software and will do a sufficient job for contractors even without the Buildertrend integration recommended above. Employees can submit their time from the field, and you track income and expenses by job. The biggest shortcoming is that estimates cannot be converted to budgets for comparison to actual job expenses. You’ll probably want to save the estimates in Excel and then compare them to the actual job costs report, which can also be exported to Excel. If comparing actual to estimated costs is important to you, consider Sage 100 Contractor instead of QuickBooks Online. Sage 100 Contractor has been producing reliable bookkeeping software for 40 years.

Tied to the idea of long production cycles is the idea that construction contracts are longer than many other businesses deal in. If you’re a dealer, the contract is complete as soon as the transaction is. Even if you’re a truck manufacturer, it might be a longer term between the sale and delivery, or you may just deliver from a stock of inventory. We’ll dive into each of these to see the foundation contractors need for running a successful construction business.

If you are an owner, it is important that your accountant know how the business works so they can give advice on how to be successful in the construction industry. You cannot afford to allow an amateur to design and maintain your financial structure. Add something as complicated as job costing and it’s even more essential. When you have accurate financial information that you really understand, you have the tools and confidence you need to unlock the true potential of your construction business. Project Management You’ll have the support you need to unlock the power of your CoConstruct® or Buildertrend® or similar project management toolset. Get the tailored support you need to unlock the power of CoConstruct®, Buildertrend®, Corecon® or other similar platforms. Ensure that your project management toolset ties seamlessly to your Quickbooks® Online precision books.